Privacy
VetShare Buying Group
Address: VetShare, CVS House, Owen Road, Diss, Norfolk, IP22 4ER
Our Privacy Notice
We are committed to protecting the personal information that you provide. As you have placed your trust in us when providing your information, it is essential that we are transparent with you about how it’s handled.
For services in this practice, the data controller — the company responsible for protecting your privacy is Albavet Ltd.
How we use your information
Your personal information is used for a number of different reasons depending on what it is. We only collect what is necessary in order to provide the best possible service to you. The tables below set out what information is collected, our purpose and our lawful basis (why we need to) in line with data protection legislation.
Your personal details, such as your name, date of birth, address, email address and phone number.
| What we do and why | Our lawful basis |
|---|---|
What we do and why Identify who you are when you contact us as it helps us protect you and us from fraudsters. | Our lawful basis Legally we are required to do so and it’s important to us. |
What we do and why Deliver the products you’ve purchased. | Our lawful basis This is part of our contract with you. |
What we do and why Send account and service updates such as changes to our Terms and Conditions and order confirmations to inform you of any changes to our service. | Our lawful basis Legally and contractually, we are required to do so. |
What we do and why Send order updates via email so you know when your order is arriving. | Our lawful basis This is part of our contract with you. |
What we do and why Send you information about our products and services. We want to keep you up to DATE with new products, items we think you and your PRACTICE will be interested in and the exciting things we’re doing. Find out more in our ‘Marketing’ section below. | Our lawful basis This is based on your consent so it entirely up to you. |
Your payment information
We collect payment by Direct Debit and these details are kept safe in our software system.
| What we do and why | Our lawful basis |
|---|---|
What we do and why Take payments and provide refunds for the products you’ve purchased. | Our lawful basis This is part of our contract with you. |
What we do and why Keep a record of financial transactions so we know what you’ve paid for. | Our lawful basis This is a legal requirement. |
Your contact history with us
Things you’ve said, whether that be via email, the ‘Contact Us’ page or our customer helpline.
| What we do and why | Our lawful basis |
|---|---|
What we do and why Provide customer service and support so we can give you the best experience! | Our lawful basis This is part of our contract with you. |
Preventing and detecting fraud
We are also legally and contractually required to use any of the information above for the purposes of preventing and detecting fraud, against either you or us. Whilst it’s an unfortunate part of our service it is essential that we protect you and ourselves from fraud.
Sharing your information
First things first, we want you to know that we do not, and will not, sell any of your information to a third party. This is of the utmost important to us in earning and maintaining your trust.
However, in order for us to provide our services to you, we do share your personal data with the following categories of companies:
- Companies within the CVS group, as we have companies that undertake certain activities for us.
- Partners who provide a service to our members, whether that is supply of goods or services or a rebate or discount.
- Delivery providers, so that we can get your purchases to you.
- Marketing agencies and website hosts, who help us run our business.
- Banks and payment service providers, so that we can deal with payments and refunds where necessary.
- Credit reference agencies, law enforcement and fraud prevention agencies, so we can help tackle fraud and assist with any investigations.
- Debt collection agencies, if you fall behind with payments for the services we provide.
For further information on the companies that we share personal information with, please contact us on the details below.
Marketing communications
We’ll send you marketing messages to keep you updated on the latest products, services and special promotions but only if you’ve said we can.
If you no longer wish to receive them then you can unsubscribe via the following methods:
- Click the ‘unsubscribe’ link at the bottom of any marketing email communication that we send you.
- Email our customer support team at admin@vetshare.co.uk and ask to be removed from our mailing list.
If you’ve asked us to stop sending any kind of marketing, please be patient so that we can update all of our systems so you may receive messages from us whilst we process your request.
If you decide to opt-out of marketing messages, we will continue to send ‘service communications’ such as order confirmations, delivery updates or where you ask to be notified when a product is back in stock.
Where your data is stored
We can offer you the best products for you and your PRACTICE because we use a number of suppliers located all over the world. Some of these locations will not offer the same level of protection for your personal data than the UK or Europe. Your privacy is of the utmost importance to us so if we do need to transfer your information to one of these countries, we have taken steps to ensure your data and rights are protected using methods approved within Data Protection laws such as contractual requirements. If you would like further information about the locations your personal data may have been transferred to, or how we protect information to specific locations then please contact us via the details below.
How long we keep your information
We will keep your data for as long as you are a customer of ours and for as long as we are required to retain it to ensure we meet our legal obligations.
You can contact us if you no longer wish to be a customer and ask that we close your account. However, we have a legal requirement to keep some of your personal data even after you have asked us to delete it. We will only keep what we absolutely need to, and only to make sure we can meet our legal or regulatory requirements, resolve disputes, prevent fraud and abuse, or enforce our Terms & Conditions.
Your rights
You have a number of rights relating to your personal information, which are as follows:
- The right to be informed about how your personal information is used, a lot of which is within this notice.
- The right to access personal information we hold about you.
- The right to rectify personal information we hold about you if it is inaccurate or incomplete.
- The right to request that we delete your data, stop processing it or collecting it in some circumstances.
- The right to stop marketing messages, further information of which is above in the ‘Marketing’ section.
- The right to portability where we would port or transfer elements of your personal information to you or another service provider.
If you wish to exercise any of these rights, or have any questions please contact us via the contact details at the end of this notice. As a starting point, we have one calendar month to respond.
Changes to this notice
We are consistently reviewing this notice to ensure you are kept up to date on how we are protecting your personal information.
If we make significant changes, we will make that clear on our website or via email if necessary, so that you are able to review the changes before you continue to use our services.
This notice was last updated on 14.07.2021
How to contact us
Customer feedback is essential in ensuring that we provide the best possible service to you. If you have any questions about this notice, want us to stop using your information or exercise any of your rights then please do not hesitate to contact us via the following methods:
Post
Data Protection Officer
CVS House
Owen Road
Diss
Norfolk
IP22 4ER
Your right to complain
If you have any concerns about our use of your Personal Information, you can make a complaint to us via the contact details above.
You can also complain to the ICO if you are unhappy with how we have used your data. Our ICO Registration number is Z9035397.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
Website: https://www.ico.org.uk
Terms & Conditions
View our website terms & conditionsYou will receive a copy of our business terms & conditions when you discuss joining VetShare with one of our team.